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FreshBooks

FreshBooks is a cloud accounting platform built specifically for freelancers, consultants, and small service-based businesses. While QuickBooks tries to be everything for everyone, FreshBooks focuses on doing invoicing, time tracking, and expense management exceptionally well for people who bill by the hour or by the project. The interface is notably simpler than most accounting tools, which makes it popular with non-technical business owners. For custom web application development, FreshBooks integration usually involves its REST API, which provides endpoints for invoices, expenses, clients, time entries, payments, and projects. Typical integration scenarios include auto-creating invoices when milestones are completed in a custom project management tool, syncing time entries from a custom time tracker into FreshBooks for billing, pulling payment status into a custom client portal, and building automated expense workflows that categorize and submit receipts programmatically.

Category Invoicing & Accounting
Type SaaS Platform

The Backstory

FreshBooks was founded in 2003 by Mike McDerment in Toronto, Canada, and the origin story is one of the most relatable in SaaS. McDerment was running a small design agency and was using a Word document as his invoice template. One day, he accidentally saved over an existing invoice with a new one, losing all the data. Frustrated, he spent the next two weeks building a simple web-based invoicing tool in his parents' basement. That tool became FreshBooks. For the first 3.5 years, McDerment ran the company out of his parents' house with a small team, bootstrapping growth and obsessing over the invoicing experience. FreshBooks grew slowly but steadily through word-of-mouth, eventually raising its first venture round in 2014, over a decade after founding. In 2017, JPMorgan invested $75 million, and in 2021, private equity firm Thomas Bravo invested at a valuation that reportedly exceeded $1 billion, making FreshBooks a unicorn.

Under the Hood

Mike McDerment spent 3.5 years running FreshBooks from his parents' basement in Toronto before getting a real office. During that time, the team would eat lunch at the dining room table and hold meetings in the living room while McDerment's parents were still living in the house. What's even more remarkable is that FreshBooks rebuilt its entire platform from scratch in 2017, a project internally called "BillSpring" that took years to complete. They migrated every customer to the new codebase without most users even noticing. This is extremely rare in SaaS; most companies that attempt full rewrites either fail or lose significant customer trust in the process. Also, FreshBooks has processed over $60 billion in invoices since launch, and the company has consistently maintained one of the highest Net Promoter Scores in the accounting software industry, regularly above 50, which is unusually high for any B2B product.

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